Virtual Presentation Guidelines


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For presenters, the following presentation schedule is available for download using the following link : Presentation Schedule_Update.pdfPlease check our website periodically for any updates.

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Preparing and Uploading Video and PowerPoint Presentation for SCESCM 2020


It is required for all presenters to prepare pre-recorded video for his/her presentation.  This is for back-up purpose if live presentation cannot be done due to technical problem during the day of presentation. However, please bear in mind, the assessment for best presentation for the pre-recorded video is based on the same rubrics used for those who present live. Therefore, it is imperative to remind all the presenters, the quality of the pre-recorded video should be as good as live presentation and vice versa.

The deadline for pre-recorded video and PowerPoint submission is 20 November 2020!

Talks for presentation will be pre-recorded and submitted as video files and PowerPoint before 20 November 2020 to be replayed during the conference in case there is technical problem and live presentation cannot be done.  During the actual presentation session on 8-9 December 2020, even though live presentation is in vain,  one of the authors will need to be available online after their videos are played to answer Q&A from conference participants moderated by the respective Session Chairs.

The trial run for live presentation will be held on 4th December 2020. The presenters will be given the Conference programme schedule earlier and the presenters are required to participate in the trial run. The presenters will be briefed the programme flow and the use of online system. 

We request you to prepare and upload a video of your presentation and PowerPoint slides,  comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. Please note that the file must be a video file in MP4 format (more details below). Please do not try to upload PDF files.


Our Tips For You 


There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software for you to get a good quality recording and your final file is in the MP4 format. 


Here are some links to instructions on recording a meeting on common platforms:

WebEx: Video Conferencing - Record a Cisco WebEx Meeting (https://help.webex.com/en-us/n62735y/Record-a-Cisco-Webex-Meeting)

Zoom: Local Recording – Zoom Help Center (https://support.zoom.us/hc/en-us/articles/201362473-Local-recording)

Microsoft Teams: Record a meeting in Teams - Office Support (https://support.office.com/en-us/article/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24)

Google Meet: Record a video meeting - Meet Help (https://support.google.com/meet/answer/9308681?hl=en)


You can also use the two steps method covered below:

Create Voice Over PowerPoint (http://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c)

and convert to MP4 (https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/)

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:


Instructions for recording your presentation with Zoom:

https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom

 


GUIDELINES FOR PREPARING YOUR VIDEO

Duration: 10 minutes (Total is 15 minutes including Q&A)

File size: 100MB max

Video file format: MP4

Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded. Please be sure the video includes the title of the paper, the authors, and a mention

to SCESCM 2020.


FILE FORMAT:

  1. All files must be in MP4 Format1
  2. Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  3. Resolution = maximum 720p HD


TIPS FOR RECORDING:

  1. Use as quiet an area as possible
  2. Avoid areas that have echo
  3. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.


UPLOADING YOUR VIDEO AND POWERPOINT:

Your video and PowerPoint slides should be submitted via the URL https://easychair.org/conferences/?conf=scescm2020

For any further enquiries regarding the video presentation, kindly email : nursafarina1131@uitm.edu.my, ilyan104@uitm.edu.my or nurul_huda@uitm.edu.my